Personal Assistant to Country Representative

About the role

The Personal Assistant provides senior‑level administrative, secretarial and communications support to the Country Representative, ensuring confidentiality, protocol adherence and efficient information flow.

Key responsibilities

• Maintain optimal communication between the Representative, CO staff and external partners, responding to information requests promptly and discreetly.
• Prepare documents, presentations, briefs and reports; research and collate material for official trips and meetings.
• Arrange logistical and financial aspects of meetings, workshops and travel in coordination with Operations staff.
• Coordinate secretarial services, train new secretaries, manage the Representative’s calendar, receive visitors and take minutes.
• Support the preparation of the CO Office Management Plan, including translations and interpretation when required.

Required profile

• Completed secondary education (university degree desirable).
• Six years of relevant administrative experience, including research assistance.
• Strong interpersonal, organisational and communication skills.
• Fluency in English; knowledge of French or Spanish is a plus.

Required skills

• Proficiency with current office software applications.
• Experience using corporate IT financial systems.