Personal Assistant to Country Representative

About the role

The Personal Assistant provides senior‑level administrative, secretarial and communications support to the Country Representative, ensuring confidentiality, protocol adherence and efficient information flow.

Key responsibilities

• Maintain optimal communication between the Representative, CO staff and external partners, responding to information requests promptly and discreetly.
• Prepare documentation, presentations, briefs and reports; research and collate material for official trips and meetings.
• Coordinate logistical and financial arrangements for meetings, workshops and travel, in consultation with Operations staff.
• Manage the Representative’s calendar, appointments, visitor reception and minute‑taking.
• Oversee secretarial services, train new secretaries and distribute special administrative tasks.

Required profile

• Completed secondary education; university degree desirable.
• Six years of relevant administrative experience, including research assistance.
• Strong interpersonal, organisational and communication skills.
• Fluency in English; knowledge of French or Spanish is a plus.

Required skills

• Proficiency with current office software applications (e.g., Microsoft Office).
• Experience using corporate IT financial systems.